Assembly Checklist: VAH Payroll Agent

Assembly Checklist: VAH Payroll Agent

Order: WO-0003 Client: VAH Solutions Pty Ltd Product type: Payroll Automation Agent Assembled by: Pablo (Production Line Architect) Date started: 2026-03-24 Date completed: 2026-03-24

Phase A: Repository Setup

  • Client repository created at C:\tmp\vah-payroll-2\
  • Directory structure matches work order specification
  • .claude/commands/ directory created
  • .claude/commands/templates/ — N/A (templates inline in skills)
  • content-in/ — N/A (no external reference materials; config CSV serves this role)
  • Output directory structure created: output/
  • .gitignore configured (excludes config, logs, incoming, output)
  • Git not initialized (client local deployment, not repo-based)
  • incoming/ directory created for PDF drop zone

Directories created: 5 / 5 planned (root, .claude/commands, incoming, output, docs) Date completed: 2026-03-24 Notes: No templates/ or content-in/ needed — this product uses inline HTML generation and a CSV config file

Phase B: Core Agent Configuration

  • CLAUDE.md created with all 9 required sections
  • Section 1: Role definition — payroll automation, VAH Solutions, capabilities, exclusions, English
  • Section 2: Workspace rules — file safety, CSV/HTML conventions, TFN safety, super validation
  • Section 3: Structure — directory layout matches actual repo
  • Section 4: Skills table — 2 skills (vah-payroll, vah-regenerate) with command, input, output, model
  • Section 5: Workflow — monthly workflow documented (drop PDF → run → pay)
  • Section 6: Conventions — file naming (payslip/invoice/checklist), FY folders, IAS vs BAS
  • Section 7: Model selection — both skills Sonnet, rationale documented
  • Section 8: Permissions — autonomous/confirm/deny table
  • Section 9: Known issues — Chrome dependency, PDF extraction variance, masked bank details
  • README.md created (client-facing overview with setup, workflow, troubleshooting)
  • Working language correct throughout: English

Date completed: 2026-03-24 Notes: CLAUDE.md comprehensive, README includes one-time setup guide for bank account numbers

Phase C: Skill Assembly

  • All skills from solution spec built and placed in .claude/commands/
  • Each skill contains: input spec, processing steps, output spec, quality checks
  • Naming conventions match CLAUDE.md Section 6
  • Path resolution rules consistent across both skills
  • Model recommendations set: Sonnet for both skills

Skill Inventory

# Skill Name File Built Tested
1 Process Monthly Payroll vah-payroll.md [x] [x]
2 Regenerate FY Documents vah-regenerate.md [x] [x]

Skills built: 2 / 2 planned Skills tested (smoke test): 2 / 2 built Unplanned skills added: 0 Date completed: 2026-03-24 Notes: Skills proven against 7 months of real financial data (Jul 2025 – Jan 2026). Both IAS and BAS types validated.

Phase D: Template Library

  • N/A — this product generates HTML inline within skill processing steps
  • HTML styling is professional, printer-friendly A4 portrait with inline CSS
  • Three distinct color schemes: blue (payslip), green (invoice), purple (checklist)

Template Inventory

# Template Name File Built
— Payslip HTML Inline in vah-payroll.md Step 9 [x]
— Invoice HTML Inline in vah-payroll.md Step 10 [x]
— Checklist HTML Inline in vah-payroll.md Step 11 [x]

Templates built: 3 inline / 3 planned Date completed: 2026-03-24 Notes: Templates are specified as inline instructions within the skill. This is appropriate for this product as the templates are tightly coupled to the data extraction logic.

Phase E: Reference Materials

  • Config CSV serves as the reference material for this product
  • All entity data pre-loaded: ABNs, addresses, super fund, bank details, rates
  • No external methodology or framework references needed

Reference Material Inventory

# Material Location Loaded
1 Entity configuration config-vah-payroll.csv [x]

Reference files loaded: 1 / 1 planned Date completed: 2026-03-24 Notes: Config file contains 89 key-value pairs across 9 categories (EMPLOYER, EMPLOYEE, SUPER, ATO, SERVICE_COMPANY, BRUNO_BANK, JCT_BANK, GST, OUTPUT, SECURITY)

Phase F: Orchestration and Workflow

N/A — product uses independent skills. No orchestrator needed.

Orchestration required: No Date completed: 2026-03-24 Notes: Single-command execution — each skill is self-contained with a linear processing pipeline

Phase G: Documentation

  • User Guide written — covers all skills, workflow, troubleshooting (docs/user-guide.md)
  • Configuration Guide written — covers config CSV, skills, templates, cost, security (docs/config-guide.md)
  • Skill Reference Card written — quick-reference table for both skills (docs/skill-reference-card.md)
  • Quick-Start Cheat Sheet written — one-page getting started guide (docs/quick-start.md)
  • All documentation in correct language: English
  • All documentation references match actual file paths and skill names

Documents written: 4 / 4 planned Date completed: 2026-03-24 Notes: Documentation written by Remy (Technical Documentation Engineer)

Phase H: Verification

H1. Structural Verification

  • CLAUDE.md present with all 9 sections
  • README.md present
  • All skills from solution spec present in .claude/commands/ (2/2)
  • Templates N/A (inline)
  • Reference materials present (config CSV)
  • Orchestrator N/A
  • Client documentation complete (4 documents in docs/)

Structural result: PASS Missing items: None

H2. Skill Smoke Tests

  • vah-payroll tested with 7 sample PDFs (Jul–Jan, both IAS and BAS)
  • vah-regenerate tested with FY2025-26 regeneration
  • Output format and naming verified: payslip-YYYY-MM, invoice-JCT-INV-YYYY-MM, checklist-YYYY-MM
  • Domain terms verified (Fair Work Act, GST Act, ATO, SBSCH, etc.)
  • Error handling tested (empty incoming/, duplicate month, negative admin fee)

Skills smoke-tested: 2 / 2 total Smoke test result: PASS Failed skills: None

H3. End-to-End Test

N/A — no orchestrator

E2E test result: N/A

H4. CLAUDE.md Consistency Check

  • Skills table (Section 4) matches actual .claude/commands/ files (2 entries, 2 files)
  • File paths in Structure (Section 3) match actual directory layout
  • Naming conventions (Section 6) consistent with actual file names
  • Model recommendations (Section 7) match skill usage (Sonnet for both)

Consistency result: PASS Discrepancies: None

H5. Dev Artifact Cleanup

  • No development-only files present
  • No .claude/settings.local.json
  • No internal notes, TODOs, or architecture analysis
  • No test data or sample outputs in output directories
  • No auto-research/ or dev artifacts

Cleanup result: PASS

Overall verification date: 2026-03-24 Notes: Clean build — no artifacts from previous production run

Final Sign-Off

Field Value
Product VAH Payroll Agent
Order WO-0003
Client VAH Solutions Pty Ltd
Total skills 2
Total templates 3 (inline)
Total reference files 1 (config CSV)
Total documentation pages 4
All phases complete Yes
All verifications passed Yes
Ready for QA handoff Yes

Assembled by: Pablo (Production Line Architect) Sign-off date: 2026-03-24