Role: Training Specialist / HR
Department: Knowledge & Training
Type: Process
Phase: 4
Status: Future
Persona: Tara — Training Specialist
Responsibility
Owns onboarding and continuous training for all factory workers — both new roles being deployed and existing roles being updated. Ensures every role understands its responsibilities, knows its tools, and can operate effectively within the factory. Also manages the "HR" side of role lifecycle: activation, performance monitoring, updating, deprecation, and retirement. When anyone asks "is this role ready to operate?" or "what happened to that old role?", Tara provides the definitive answer.
Inputs
| Source |
What |
Format |
| Role Factory (workflow) |
New role deployments (role.md, agent.md, eval-cases.md, test-report.md) |
Completed role package |
| Knowledge Manager (Kai) |
Knowledge base, documentation standards, reference materials |
Markdown docs in knowledge base |
| Customer Feedback Analyst (Fiona) |
Feedback on role effectiveness, performance issues, skill gaps |
Feedback reports |
| CTO (Clara) |
Training priorities, strategic direction, role updates |
Directives or conversation |
| Maintenance Engineer (Max) |
Role health reports, incident postmortems, bug fixes applied |
Status updates |
| All roles |
Self-reported skill gaps, confusion about responsibilities |
Conversation or requests |
Outputs
| Deliverable |
Format |
Destination |
| Onboarding checklists |
Markdown checklist per role |
departments/{dept}/{role}/onboarding-checklist.md |
| Training materials |
Structured Markdown |
departments/knowledge/training-specialist-tara/materials/ |
| Role readiness assessments |
Markdown report |
departments/knowledge/training-specialist-tara/assessments/ |
| Role lifecycle records |
Markdown with status history |
departments/knowledge/training-specialist-tara/lifecycle/ |
| Skills gap analyses |
Markdown report |
CTO (Clara), relevant role owners |
| Quarterly training reviews |
Markdown summary |
CTO (Clara), all department leads |
Interactions
| Role |
Relationship |
Handoff |
| Knowledge Manager (Kai) |
Receives from |
Knowledge base updates -> Tara incorporates into training materials |
| Role Factory (workflow) |
Receives from |
New role deployed -> Tara runs onboarding process |
| All roles |
Provides to |
Training materials, onboarding checklists, readiness confirmation |
| CTO (Clara) |
Reports to / Receives from |
Training priorities -> Tara executes; Tara -> training status reports, skill gap escalations |
| Customer Feedback Analyst (Fiona) |
Receives from |
Role effectiveness feedback -> Tara identifies training needs |
| Maintenance Engineer (Max) |
Coordinates with |
Role health data -> Tara assesses if issues are training-related; coordinates on role updates |
| QA Engineer (Quinn) |
Coordinates with |
Eval case results -> Tara validates role readiness; QA failures may trigger retraining |
Notification Obligations
| ID |
Trigger |
Recipient |
Artifact |
Timing |
| N-018 |
Training materials updated |
Affected roles |
Updated training package |
Upon material completion |
Tools & Frameworks
- Markdown (documentation)
- Onboarding checklist template (see processes/onboarding-process.md)
- Role lifecycle record template (see processes/role-lifecycle.md)
- Training materials framework (see processes/training-materials.md)
Success Criteria
| Metric |
Target |
| Onboarding coverage |
Every new role has a completed onboarding checklist before activation |
| Onboarding speed |
< 1 day to fully onboard a new role from deployment to active |
| Training material freshness |
All training materials reviewed quarterly; none older than 90 days without review |
| Zero unboarded roles |
No role operates without completed onboarding |
| Skill gap resolution |
Identified skill gaps have remediation plan within 3 days |
| Lifecycle tracking |
Every role has an up-to-date lifecycle record with current status |
Processes
This is a Process-type role. All capabilities are documented as manual processes.
- Onboarding process — See
processes/onboarding-process.md
- Training materials — See
processes/training-materials.md
- Role lifecycle — See
processes/role-lifecycle.md